Dutch sworn translation in Madrid

Establishing where the file came from

Send certificates, extracts and attachments with all pages. Identify the issuing body, since an administrative term need not play the same role in both countries. Legal translation preserves that distinction rather than automatically renaming an institution as a Spanish one. Note any seals or comments in French; they may bring another language into scope.

A company extract can show changes of representatives and registration dates. If powers or agreements accompany it, send them together to check names and references. Details from different registers should not be combined into an apparently more complete document. Each source retains its own date and content. A cropped photograph omitting a registration number may prevent an entity from being identified.

Personal and academic certificates

Civil records, diplomas and certificates may have marginal notes and marked reverse sides. Send the version you will actually submit and any supplement requested. Translation conveys source data and grades; it does not itself determine recognition of studies in Spain. The receiving body decides whether a particular copy, recent issue or certified form is needed.

Dutch translation without official certification can suit correspondence and internal business material. Sworn status is not imposed by the language or the appearance of a seal. Ask the destination body which form its particular procedure requires and share the answer.

Direction and foreign destination

Dutch into Spanish and Spanish into Dutch are assessed separately. For Spanish use, authorisation and availability are checked for the required direction. If a Spanish document is going to the Netherlands or Belgium, ask the local recipient which translation it accepts. Spanish certification does not automatically match every destination formality.

A Belgian Dutch-language file may include French pages; another record may have an English version. Identify what needs translating and which source has authority. Two columns are not necessarily equivalent in annotations and seals. If an attachment needs a different language combination, the quotation should say so.

Signature, medium and authentication

The professional certifies and signs under the applicable framework. Electronic signing may be possible where the prescribed method is used and the recipient accepts a digital document. A printout of a signed PDF is not automatically the electronic original. State any requirement for paper, extra copies or dispatch before a deadline is agreed.

Apostille or legalisation of the source is separate from translation. The receiving organisation determines whether it is needed. Include an existing authentication and ask whether its wording must be translated. It should not be added routinely without knowing the country, document and procedure.

An enquiry we can assess

Send the complete legible file, issuing country and body, direction, recipient, deadline and delivery form. For a company, include connected records and identify the current registered name. Length, seals, administrative context and professional availability affect the quotation and schedule. A change to the source after certification can call for another assessment.

Read about sworn translation and our quality checks. Use the quote form to share the file and recipient's requirements. If the immediate need is simply to read the record before making a decision, a translation without formal certification can be scoped separately.

Where a file contains a bilingual certificate issued in Belgium and a Dutch extract from another organisation, keep the pieces grouped by issuer. Notes on one record should not be carried into the other. The Spanish recipient’s communication may clarify whether it wants both documents in full, one language of the certificate or later stamps translated. That decision needs the actual pages, not a general description of the file. If the records have different issue dates, identify which version of each will be submitted.